15 hours

Administrative Assistant

  • Job Code
Company NBC Universal

Job Title Administrative Assistant

Jobid 23768-394458

Location: Beijing, CHN

Description **Job Number** 38366BR

**Job Title** Administrative Assistant

**Business Segment** Filmed Entertainment Group

**Sub-Business** International UPI

**Posting Category** Administrative Support

**About Us** For almost a century, Universal has been known for its diverse slate of films, including classics such as Jaws, the Jurassic Park series, Mamma Mia, Fast and Furious and Bourne. UPI owns and operates direct theatrical marketing and distribution of feature films in many locations around the globe including Austria, Australia, France, Germany, Italy, Korea, Mexico, Netherlands, Russia, Spain, Switzerland and UK & Eire. In other territories UPI market and distribute movies through its JV offices, as well as in select territories, licensees who are contracted to distribute on UPI's behalf.

**Country** China

**State** - -

**City** Beijing



Job Description


• Full diary management including coordinating internal and external meetings, videoconferences, Telepresence calls and conference calls across multiple time zones

• Coordinating extensive and complex travel agendas and arrangements, understanding individual preferences and creating highly detailed travel itineraries, and collecting travel documentation and receipts, including the preparation of expense reports

• Completion and submission of all expenses through the Concur system, ensuring timely settlement of Corporate Credit Cards

• Creating well thought-out meeting agendas and taking minutes at team meetings

• Using Microsoft packages and Keynote to prepare documents including letters, spreadsheets, correspondence & expenses

• Providing support to various projects using tools including PowerPoint and DropBox etc.

• Establishing and maintaining positive relationships with internal and important external clients

• Taking a lead part in organizing dinners, conferences and offsite meetings for relevant teams

• Using the NBCU International SAP system, initiating purchase orders and coding invoices for the relevant teams

• Acting as point of contact and providing administrative assistance for visiting executives


• A truly committed individual who has experience of being on call and supporting managers across different time zones

• Experienced with advanced international travel bookings and able to navigate meticulous itineraries and demands abroad

• Experience of corporate events

• Ability to work with confidential and sensitive information with absolute discretion

• Possess a down to earth & approachable manner whilst being a complete professional

• Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail

• Advanced computer literacy in Microsoft office products, including Word, Excel, PowerPoint and Outlook (must be absolutely fluent), and Apple devices as well as being familiar with the internet for research purposes

• Familiar with complex phone systems and other office equipment and tools


• Exceptional attention to detail – this really is a key skill required; meticulous and detailed oriented candidates only

• Confident and proactive style with maturity and presence commensurate with the profile of the position and the organization

• Ability to work independently and show a very strong sense of initiative and intuition

• Robust work ethic and ability to calmly handle the demands of the role

• Must be flexible and wholly committed in approach and be able to amend hours as required to suit business needs

• An expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to the executive team

• Ability to truly multi task, prioritize and be flexible is essential in a fast paced and highly pressured environment

• Possess a calm and level-headed attitude: charmingly assertive at all times

• Knowledge of the media industry is beneficial


• Educated to degree level

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company


NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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