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Administrative Assistant, Theme Park Operations


Universal City, CA
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Job Details

Company NBC Universal

Job Title Administrative Assistant, Theme Park Operations

Jobid 23768-382776

Location: Universal City, CA, 91608, USA

Description **Job Number** 36337BR

**Job Title** Administrative Assistant, Theme Park Operations

**Business Segment** Parks & Resorts

**Sub-Business** USH Operations

**Posting Category** Administrative Support

**About Us** Universal Studios Hollywood is the Entertainment Capital of L.A. featuring a movie-based theme park and Studio Tour, and bridged by Universal CityWalk, a dynamic entertainment, shopping and dining complex. Universal Studios Hollywood is an industry leader due to its impressive talent base of highly creative professionals who inspire and produce compelling entertainment and innovative attractions that immerse guests in an authentic Hollywood experience. Universal Studios Hollywood’s team of professionals enjoys a unique culture where fun, hard work and high-quality results are priority, resulting in an employee base that is proud to work here. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. The company offers equally unique opportunities for employees to expand their careers within Universal Studios Hollywood, Universal Parks & Resorts, and the broader NBCUniversal family. It’s a big universe, where do you fit in?

**Career Level** Entry-Level

**Country** United States

**State/Province** California

**City** Universal City


The Administrative Assistant in the Operations department is responsible for providing overall administrative support to 4-5 Park Operations Directors. This person will be part of a team of three who work together to support the larger Park Operations group.

•Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars

•Determine importance of meeting requests and schedule accordingly

•Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary

•Perform basic administrative tasks, e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work. Order and manages office supplies/inventory for team.

•Distribute department mail; maintain department calendar and attendance records

•Compose and type routine e-mail and other correspondence

•Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards.

•Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management

•Maintain contact lists and meeting attendee email groups

•Coordinate staff meetings, employee functions, conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security.

•Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.)

•Coordinate maintenance of office equipment with appropriate vendors

•Maintain general suite order and cleanliness

•Perform other related duties as requested by management


•High School Diploma/GED and minimum of 2 years of experience in an Administrative Assistant capacity in increasingly responsible roles

•Proficiency in Microsoft Word, Excel, Outlook and PowerPoint

•Knowledge of all basic office equipment required

•Interested candidates must submit a resume/CV through to be considered

•Must be willing to work in Universal City, CA

•Must be willing to submit to a background investigation

•Must have unrestricted work authorization to work in the United States

•Must be 18+ years or older

•Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

**Desired Characteristics**

•Previous experience supporting a senior executive strongly preferred

•Excellent organizational, verbal and written communication skills

•Demonstrated ability to work with all levels of employees and management, and willingness to give assistance to co-workers in other areas. Strong team player.

•Pleasant, professional attitude and personality

•Strong time management skills and a demonstrated ability to work independently under pressure and meet tight deadlines. Ability to multi-task and be flexible is essential

•Ability to work with and maintain confidential information

•Self-starter with ability to follow through with minimal supervision

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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