4 hours

Administrative Assistant

Universal City, CA
  • Job Code
Company NBC Universal

Job Title Administrative Assistant

Jobid 23768-384761

Location: Universal City, CA, 91608, USA

Description **Job Number** 36685BR

**Job Title** Administrative Assistant

**Business Segment** Filmed Entertainment Group

**Sub-Business** Film Brand Development

**Posting Category** Administrative Support

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

**Career Level** Experienced

**Country** United States

**State/Province** California

**City** Universal City


**Role Summary:**

The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for the two VP’s in Category Management.

**Essential Responsibilities:**

+ Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars

+ Coordinate meetings and conference calls with International offices, which may include video conference and/or webex meetings

+ Coordinates travel schedules and arrangements, collects required travel documentation

+ Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card

+ Maintains proper recordkeeping and filing system for all work

+ Composes and types routine e-mail correspondence

+ Performs basic administrative tasks, e.g. photocopying and filing

+ Assists other department members as necessary

+ May assist in making arrangements for temporary help, storage, meeting offsites etc.

+ Handles extremely heavy phones (including logging, placing and rolling calls) -- Acts as back up for other assistants on team

+ Maintains contact lists


Basic Qualifications:

+ At least 2 years of administrative experience within entertainment and/or consumer products

+ Proficient in Microsoft Word, Outlook, PowerPoint, and Excel

+ Knowledge of all basic office equipment required

+ Excellent verbal and written communication skills

+ Strong organization and time management skills

+ Detailed Oriented - Pays attention to multiple details and multiple tasks while minimizing errors

+ Bachelor's degree (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)Eligibility Requirements:

+ Interested candidates must submit a resume/CV online to be considered

+ Must be willing to submit to a background investigation

+ Must have unrestricted work authorization to work in the United States

**Desired Characteristics**

Desired Characteristics:

+ Bachelor's degree strongly preferred

+ Initiative - Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision

+ Organization - In order to manage multiple tasks effectively, must be organized in approach and execution of work

+ Team Player - Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas

+ Confidentiality - Must be able to maintain department business with the utmost confidentially

+ Flexibility - Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment

+ Spanish speaking preferred

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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Administrative Assistant

Universal City, CA

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Universal City, CA

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