1 day old

Administrative Assistant

Universal City, CA
  • Job Code
Company NBC Universal

Job Title Administrative Assistant

Jobid 23768-390126

Location: Universal City, CA, 91608, USA

Description **Job Number** 37739BR

**Job Title** Administrative Assistant

**Business Segment** Film

**Sub-Business** Film Focus Features

**Posting Category** Administrative Support

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

**Country** United States

**State** California

**City** Universal City


**Role Summary:**

The Administrative Assistant will provide administrative and personal support to an SVP of Strategy for Focus Features.

**Essential Responsibilities:**

+ Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars

+ Coordinates travel schedules and arrangements, collects required travel documentation

+ Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card

+ Maintains proper recordkeeping and filing system for all work

+ Composes and types routine e-mail correspondence

+ Performs basic administrative tasks, e.g. faxing, photocopying and filing

+ Assists other department members as necessary

+ May assist in making arrangements for temporary help, storage, meeting offsites etc.

+ Handles extremely heavy phones (including logging, placing and rolling calls)

+ Provide assistance with creating PowerPoint slides and Excel spreadsheets, as needed

+ Maintains contact lists

+ Help maintain budget and expenses for the department


Basic Qualifications:

+ Minimum 2 year experience working in an administrative capacity

+ Minimum 2 year of demonstrated successful organizational skills and ability to prioritize in an Assistant role

+ Minimum 2 year experience and demonstrated ability in Microsoft Work, Outlook and ExcelEligibility Requirements:

+ Interested candidates must submit a resume/CV online to be considered

+ Must have unrestricted work authorization to work in the United States

+ Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

**Desired Characteristics**

+ Bachelors degree strongly preferred

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Click Here to view the NBCUniversal Candidate Privacy Statement.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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Administrative Assistant

Universal City, CA

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