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Administrative Assistant


Universal City, CA
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Job Details

Company NBC Universal

Job Title Administrative Assistant

Jobid 23768-376729

Location: Universal City, CA, 91608, USA

Description **Job Number** 35213BR

**Job Title** Administrative Assistant

**Business Segment** Filmed Entertainment Group

**Sub-Business** Film USHE

**Posting Category** Administrative Support

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

**Career Level** Entry-Level

**Country** United States

**State/Province** California

**City** Universal City


The Digital Distribution group within Universal Pictures Home Entertainment is responsible for distributing and monetizing the NBCU film & television portfolio of content across all domestic transactional platforms, including via OTT and MVPD services. The primary responsibility of this role is to manage the day-to-day administrative functions for two SVPs and the leadership team. Responsibilities may include screening calls, making travel and meeting arrangements, filing and data entry, supporting planning of team meetings & events. Requires strong organizational, computer and presentation software skills. Also calls for flexibility, general office support, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients.

Responsibilities include:

+ Relieve management of administrative detail across a variety of projects

+ Answer and screen calls, manage calendar, process expense reports, maintain filing, and perform other administrative duties as assigned.

+ Organize and maintain files on all projects and keep updated.

+ Arrange travel and all accommodations including detailed itineraries.

+ Act as liaison with all internal and external clients/departments.

+ Manage ad hoc special projects and support coordination of special events.

+ Assist with internal communications with staff as well as clients.

+ Coordinate staff meetings, conferences and client meetings as necessary.

+ Procurement of office and kitchen supplies as needed.

+ Support broader team members with ad hoc administrative and planning needs.

+ Maintain a high degree of confidentiality and discretion in regards to all matters and documents.


+ Minimum 2 years administrative experience supporting fast-paced executives.

+ Excellent computer skills (Word, Excel, Powerpoint, etc.).

+ Proved strong organizational and administrative skills with the ability to multi-task and prioritize work required.

+ Interested candidates must submit a resume/CV through to be considered

+ Willingness to work evenings and weekends with short notice and be flexible with hours

+ Must be willing to work in Universal City, CA

**Desired Characteristics**

+ Entertainment or Digital Industry experience, preferred.

+ Pleasant personality and fosters team environment.

+ Excellent verbal and written communication skills with all levels both internal and external.

+ Attention to detail and demonstrated initiative.

+ Ability to maintain a high level of confidentiality.

+ Ability to successfully manage multiple projects and deal with deadline pressure.

+ Self-starter with ability to follow through without supervision.

+ Able to prioritize competing requests and manage busy schedules.

+ Familiarity with emerging digital media platforms and technology a plus

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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