1 day old

Administrative Assistant - Universal Pictures Legal Affairs

Universal City, CA
  • Job Code
Company NBC Universal

Job Title Administrative Assistant - Universal Pictures Legal Affairs

Jobid 23768-384807

Location: Universal City, CA, 91608, USA

Description **Job Number** 36689BR

**Job Title** Administrative Assistant - Universal Pictures Legal Affairs

**Business Segment** Film

**Sub-Business** Film Business & Legal

**Posting Category** Administrative Support

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

**Country** United States

**State** California

**City** Universal City


**Role Summary:**

The Administrative Assistant is primarily responsible for providing administrative support to three (3) Attorneys in the Feature Legal Affairs department.

Position is a union position; selected candidate must be a member or will be required to join.

**Essential Responsibilities:**

+ Place and log day-to-day calls to/from numerous agents, managers, attorneys, and in-house personnel.

+ Schedule appointments and meetings on a day-to-day basis using Microsoft Outlook and maintain calendar.

+ Revise, redline and proofread agreements.

+ Distribute and file correspondence and documents both internally and externally using various methods (e.g., e-mail, U.S. mail, FedEx, messenger, digital uploads into internal databases, etc.).

+ Populate basic form agreements and compose correspondence and memos for review.

+ Maintain and organize files.

+ Prepare expense reports and check requests.

+ Interact with upper-level management.

+ Interact and maintain relationships with members of other business units at Universal as well as third parties.

+ Coordinate travel arrangements as needed.

+ Perform other related duties to support the departmental team as requested by management.


Basic Qualifications:

+ At least 3-5 years in a Secretary/Administrative capacity, with at least 2-3 years of legal and/or business affairs experience in motion picture development, production and/or financing (major studio or law firm preferred).Eligibility Requirements:

+ Interested candidates must submit a resume/CV online to be considered

+ Must have unrestricted work authorization to work in the United States

+ Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

**Desired Characteristics**

+ Candidate should display a great deal of initiative, strong interpersonal skills and ability to work well under pressure while simultaneously maintaining highest attention to detail.

+ Ability to type with a high degree of accuracy.

+ Ability to take fast notes.

+ Extremely proficient in Microsoft Word (and creating redlines using Word and programs such as Workshare Compare), Outlook, PowerPoint, Excel, Adobe Acrobat and Internet.

+ Working proficiency with document management system software (e.g., Desksite).

+ Well organized with strict attention to detail.

+ Strong communication and proofreading skills, including excellent spelling and grammar.

+ Ability to multi-task and prioritize work assignments.

+ Ability to work with and maintain confidential information.

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Click Here to view the NBCUniversal Candidate Privacy Statement.


  • Management/Finance/Administration/IT

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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Administrative Assistant - Universal Pictures Legal Affairs

Universal City, CA

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Universal City, CA

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