20 hours
2017-12-152018-01-14

Administrative Assistant

Washington, DC
  • Job Code
    37493BR
Company NBC Universal

Job Title Administrative Assistant

Jobid 23768-389053

Location: Washington, DC, 20044, USA

Description **Job Number** 37493BR

**Job Title** Administrative Assistant

**Business Segment** Staff

**Sub-Business** Corporate Legal

**Posting Category** Legal & Business Affairs

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

**Country** United States

**State** District of Columbia

**City** Washington, D.C.

**Responsibilities**

Role Purpose

The Administrative Assistant performs daily administrative functions in support of the Head of Government Affairs for NBCUniversal and is responsible for special projects and presentations.



Responsibilities



+ Handle heavy phone volume

+ Arrange and schedule numerous meetings involving many top tier executives, both internal and external who may be in different divisions and time zones; maintain and update calendar;

+ Develop and maintain relationships with executives and assistants throughout the company; demonstrate flexibility, patience and persistence in routinely rescheduling meetings and appointments

+ Arrange complex logistics for multiple attendee and multiple location meetings (including Telepresence and slide presentation set-ups)

+ Keep accurate and timely expense account records; maintain budget and billing system and follow-up on same

+ Draft, type and proofread project reports, letters, memos, presentations, spreadsheets and other documents

+ Coordinate extensive travel arrangements (international and domestic)

+ Organize and maintain files for ongoing projects

+ Handle general office and administrative tasks; assist other members of the department; provide back up support for co-workers

+ Conduct internet and other research as needed

+ Perform department business while maintaining strict confidentiality

+ Maintain a positive attitude and demonstrate ability to be flexible in a rapidly changing business environment

+ Additional duties as requested

**Qualifications/Requirements**

Basic Qualifications



+ Bachelor’s degree or High School/GED

+ High-level proficiency with Microsoft Word, Excel, PowerPoint, and Outlook

+ 4 or more years of experience supporting a senior executive and their staff, ideally in the legal department of a large global corporate entity

+ Knowledge of all basic office equipmentEligibility Requirements

+ Willingness to work extended hours as needed and be accessible on email/cell phone

+ Must be willing to work in Washington DC

+ Must have unrestricted work authorization to work in the United States

+ Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered

**Desired Characteristics**

Desired Characteristics



+ Willingness and ability to learn the organization of NBCUniversal legal department to the extent necessary to facilitate workflow to and from the Head of Government Affairs

+ Superior organizational and administrative skills, able to multitask and prioritize work, as demonstrated by previous corporate office experience

+ Previous experience as an administrative assistant supporting executive-level manager in a fast-paced environment

+ Strong interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; and ability to develop and maintain good working relationships with numerous executive assistants and other individuals across the company

+ Excellent attention to detail and willingness to take initiative; self-starter who is organized and able to work without close supervision

+ Demonstrated ability to assume greater responsibility as circumstances dictate

+ Experience in corporate law departments and/or television production industry preferred

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Click Here to view the NBCUniversal Candidate Privacy Statement.



The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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Administrative Assistant

NBC
Washington, DC

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NBC
Washington, DC

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