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Administrative Coordinator, Creative Content Protection


Universal City, CA
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Job Details

Company NBC Universal

Job Title Administrative Coordinator, Creative Content Protection

Jobid 23768-381105

Location: Universal City, CA, 91608, USA

Description **Job Number** 36017BR

**Job Title** Administrative Coordinator, Creative Content Protection

**Business Segment** Staff

**Sub-Business** Corporate Legal

**Posting Category** Administrative Support

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

**Career Level** Experienced

**Country** United States

**State/Province** California

**City** Universal City


Role Purpose

The Coordinator will provide accounting and financial support, office management, administrative support and title tracking services to the Creative Content Protection Technology, Operations & Analytics departments.


Accounting and Financial Support

+ Process all operating expense invoices and all capital expense orders for payment in coordination with department leaders and the department’s financial manager. Handle vendor inquiries on payment status and coordinate information with Accounts Payable as needed.

+ Set up all new vendors in company’s financial or vendor systems in coordination with Sourcing and Finance. Update vendor information in systems as needed.

+ Manage quarterly financial close process to communicate invoice status, accrual amounts and budget timing and pacing status to department financial manager after coordinating with department heads and group Vice President.Office Management and Administrative Support

+ Provide general administrative support to Vice President, and staff as needed, to include calendar activities, scheduling meetings and visits by parties to department facilities, expense report preparation, travel arrangements, supply ordering, shipping, filing, organization of files, scheduling of training activities, telephone coverage, preparing and maintaining charts and meeting preparation.

+ Prioritize meeting requests and schedule accordingly.

+ Arrange travel and all accommodations including comprehensive and detailed itineraries.

+ Manage various department responsibilities such as renewing memberships, subscriptions, and maintaining office supplies.

+ Manage all office operations, including ordering and stocking of office & kitchen supplies, on-boarding and off-boarding of contractors and full-time employees in coordination with HR, and facilities projects for maintenance, repair or new construction.Title Tracking Support

+ Track company titles (e.g., movies, TV episodes) completion through department workflows to ensure accuracy of metadata and audio-visual materials required for creation of content ‘fingerprints’. Escalate delays and missing materials to department managers as required.Special Projects and Event Coordination

+ Manage and perform special projects as designated, specifically, dealing with administrative and coordination issues.

+ Plan/coordinate various social events in conjunction with internal departments.

+ Assist with internal communications with staff as well as communications with clients.

+ Coordinate staff meetings, conferences and client meetings as necessary.

+ Assist in the organization of lunches, corporate training, and continuing education and employee events.



+ Minimum 2 years of prior administrative experience, at executive assistant or comparable levelEligibility Requirements

+ Interested candidate must submit a resume/CV through NBCUniversal Careers

+ Must be willing to work in Universal City, CA

+ Willingness to work occasional overtime.

+ Must have unrestricted work authorization to work in the United States.

**Desired Characteristics**

Desired Characteristics

+ Bachelor’s Degree preferred

+ Impeccable organizational skills and attention to detail

+ Ability to maintain a high level of confidentiality

+ Strong computer skills and sound knowledge of all Microsoft Office Suite applications required

+ Strong documentary organizational skills

+ Ability to manage the workload for multiple team members simultaneously

+ Excellent communication and interpersonal skills

+ Superior organizational and administrative skills with the ability to multi-task and prioritize work required.

+ Pleasant personality and fosters team environment

+ Excellent verbal and written communication skills with all levels both internal and external

+ Attention to detail and demonstrated initiative

+ Ability to successfully manage multiple projects and deal with deadline pressure

+ Self-starter with ability to follow through without supervision

+ Able to prioritize competing requests and manage busy schedules

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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