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Digital Operations Coordinator


Universal City, CA
Job Code:
  • Information Technology
  • Digital
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Job Details

Company NBC Universal

Job Title Digital Operations Coordinator

Jobid 23768-381397

Location: Universal City, CA, 91608, USA

Description **Job Number** 36065BR

**Job Title** Digital Operations Coordinator

**Business Segment** NBC Entertainment

**Sub-Business** NBC Ent Marketing & Digital

**Posting Category** Administrative Support

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

**Career Level** Experienced

**Country** United States

**State/Province** California

**City** Universal City


Job Purpose

The Digital Operations Coordinator’s responsibilities will include handling a busy desk, managing day-to-day administrative and scheduling functions for multiple executives, working closely with the finance department on vendor and invoice tracking, and managing core office services, functions and space planning. This position will support the SVP of Product and Technology in the NBC Entertainment Marketing & Digital organization.

Essential Responsibilities:

+ A flexible and willing team player who is a self-starter with the ability to coordinate and organize extensive meetings, manage busy calendar and phones, and correspondence

+ Complete administrative duties that include, but are not limited to, reconciling corporate credit cards, executive travel and expense reports, coordinating IT and facilities service, arranging departmental meetings, executive conference calls, preparing internal and external distributions and correspondence

+ Work with finance and executives to ensure all department invoices are submitted, coded and paid, set up new vendors in SAP, assist in classifying purchase card transactions

+ Assist with on-boarding of department new hires (parking, badges, location, IT and phone setup)

+ Recruit, train and manage department intern/page responsible for screener and script distribution

+ Maintain inventory of office supplies and stock two kitchens

+ Prioritize multiple assignments and projects while assisting with administrative and operational responsibilities of the department

+ Manage set-up, organization, function, cleanliness, booking of office meetings rooms, common spaces, and kitchen

+ Manage facilities/furniture procurement, space planning and organization

+ Put in drive-on passes for guests

+ Conduct research on request and maintain a general awareness of trends and competitive landscape in television and digital

+ Must exercise a high level of discretion in handling confidential and sensitive information

+ Stay up-to-date with all shows on NBC as well as competitive offerings

+ Coordinate office special event planning contributing to maintaining office culture


Basic Qualifications:

+ Bachelor’s Degree

+ Minimum two years’ experience within a digital or entertainment company covering an executive desk

+ Interest and understanding of television industry, digital marketing, social media and online video preferred

+ Proficiency with Microsoft Office applications (Word, Excel, Powerpoint, Outlook) and experience with both PC and Mac.

+ Minimum two year’s office management experienceEligibility Requirements:

+ Interested candidates must submit a resume/CV online to be considered

+ Willingness to work overtime and on weekends with short notice; having a flexible schedule to work is key for this role

+ Must be willing to work in Universal City, CA

+ Must have work authorization to work in the United States

+ Must be 18 years or older

+ Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

**Desired Characteristics**

Desired Characteristics:

+ Strong interest in digital, entertainment and technology

+ Love of television a plus

+ Technically savvy

+ Ability to think on your feet and anticipate issues before they happen

+ Detail-oriented with the ability to interface with all levels of NBCUniversal personnel and the creative community as well as all levels of the NBC organization

+ Able to work in a fast paced environment while managing multiple tasks and maintaining a professional attitude

+ Agency experience

+ Positive attitude

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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