1 day old
2017-12-122018-01-10

Executive Assistant, Corporate Communications & HR

Universal City, CA
  • Job Code
    37825BR
Company NBC Universal

Job Title Executive Assistant, Corporate Communications & HR

Jobid 23768-390590

Location: Universal City, CA, 91608, USA

Description **Job Number** 37825BR

**Job Title** Executive Assistant, Corporate Communications & HR

**Business Segment** International

**Sub-Business** International TVD

**Posting Category** Administrative Support

**About Us** NBCUniversal is a leader in providing entertainment programming to the US and international marketplaces. The International Television Distribution division is responsible for the international distribution of NBCUniversal product to all forms of linear and digital media. This includes distribution of current and library theatrical movies, direct-to-video movies, documentaries and specials, plus all forms of television product – scripted TV series, non-scripted TV series, mini-series, animation and TV movies. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.



DIVISION PROFILE



Global Distribution & International brings together NBCUniversal International’s production, distribution and channels businesses delivering award-winning entertainment to hundreds of millions of people across the globe. The division includes International Studios, Global Distribution and International Networks.

**Country** United States

**State** California

**City** Universal City

**Responsibilities**

OVERVIEW



The EA to the VP, Corporate Communications and VP, Human Resources is responsible for supporting all day to day activity undertaken by both VP’s. This will include administrative duties such as diary management and travel arrangements and will also include the preparation of presentations, significant work in PowerPoint and Excel, tracking of key actions required by the VP’s and direct liaison with clients and senior stakeholders as required.



KEY RESPONSIBILITIES



+ Provide day to day support to both VP, Corporate Communications and VP, Human Resources

+ Ensure all actions are prioritized and ensure proactive follow-up with both VP’s

+ Establish a workflow for tracking and managing key processes and activities

+ Liaise directly with internal clients and senior stakeholders to ensure key deliverables are achieved

+ Coordinate special projects across Corporate Communications and Human Resources such as Town Halls, Leadership Offsite and internal employee events.

+ Play a key role in creating and building presentations for Corporate Communications and Human Resources including PowerPoint slides, preparing, organizing and integrating highly confidential data into digestible formats

+ Draft minutes following various meetings

+ Act as key point of contact on all external matters including call screening, processing mail/post, meeting requests and responding where appropriate

+ Establish and maintain positive relationships with internal and external clients

+ Make travel arrangements and collect travel documentation and receipts

+ Prepare and process expense reports, and ensure timely settlement of Corporate Credit Cards

+ Efficiently support the Corporate Communications team by raising PO’s, process invoices, monitor and track all expenditure in a timely manner and input to the quarterly Communications Budget review.

+ Manage diaries, schedule and coordinate internal and external meetings, conference calls and other activities as required

+ Manage Word-processing documents, including letters and Excel spreadsheets

+ Establish and maintain office files, ensuring timely filing of documents

+ Other ad-hoc assistant support e.g. printing, binding materials and photocopying etc.

**Qualifications/Requirements**

Basic Qualifications



+ Bachelor's Degree

+ At least 2 years of administrative experience Requirements

+ External applicants are encouraged to submit a resume/CV through nbcunicareers.com to be considered

+ Must be willing to work in Universal City, CA

+ Must be 18 years or greater

+ Must have unrestricted work authorization to work in the United StatesThe responsibilities associated with this position are not limited to the above description and may be modified at any time by the company.

**Desired Characteristics**

+ A passion for Corporate Communications and/or Human Resources highly desired

+ Demonstrable capability in supporting senior executives within fast moving international organisations

+ Professional and confident style in dealing with all levels of staff and 3rd parties

+ Must have excellent verbal and written communication skills

+ Ability to work with highly confidential and sensitive information in a discrete manner

+ Resilient and Resourceful - must be able to work effectively with minimal supervision

+ Ability to research and source ad-hoc information independently

+ Strong sense of initiative with the ability to multitask, and anticipate executive needs, using a proactive and energetic style

+ Excellent attention to detail, and the ability to deliver as promised

+ Excellent Microsoft office skills (Word, PowerPoint and Excel in particular) are essential

+ A working knowledge of SAP is desirable.

+ Can do attitude, positive, honest, reliable and energizing

+ Creative and innovative

+ Be available, approachable and flexible

+ Able to plan work on his/her own initiative and to tight deadlines;

+ Proactive attitude, be on top of the work and team priorities to anticipate needs;

+ Educated to degree level is desirable

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Click Here to view the NBCUniversal Candidate Privacy Statement.



Categories

  • Management/Finance/Administration/IT

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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Executive Assistant, Corporate Communications & HR

NBC
Universal City, CA

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NBC
Universal City, CA

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