15 hours

Executive Assistant, Recruitment and Internship Programs

New York, NY
  • Job Code
Company NBC Universal

Job Title Executive Assistant, Recruitment and Internship Programs

Jobid 23768-382240

Location: New York, NY, 10176, USA

Description **Job Number** 36252BR

**Job Title** Executive Assistant, Recruitment and Internship Programs

**Business Segment** Staff

**Sub-Business** Corporate Human Resources

**Posting Category** Human Resources

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

**Career Level** Experienced

**Country** United States

**State/Province** New York

**City** New York


Role Summary

The Administrative Assistant will report to the Vice President, Talent Acquisition & Campus Programs and perform a broad range of administrative, coordination and support activities across the Talent Acquisition organization at NBCUniversal. This position is also responsible for interfacing & problem solving with a number of business areas including: Executive Search, Talent Development, Corporate Communications, Corporate Events, Finance, and Corporate Human Resources. The ideal candidate will be experienced in handling administrative support related tasks, and should have the ability to work independently in a fast-paced environment and follow-through on projects and tasks with little or no supervision.


+ Provide administrative support to VP, Talent Acquisition & Campus Programs

+ Manage complex schedule and coordinate meetings with internal and external parties utilizing multiple calendars; determine the importance of meeting requests and schedule accordingly

+ Meeting preparation (including arranging for facilities/equipment, preparing of agendas, communicating/following up with attendees)

+ Plan and coordinate all departmental offsite meetings (including venue selection, catering, AV coordination, agenda preparation, notes transcription and third-party contract negotiation)

+ Screen and log calls in an extremely heavy telephonic environment and respond directly to inquiries

+ Arrange travel and all accommodations including comprehensive and detailed itineraries

+ Handle correspondence, including typing and drafting letters, memos and business documents

+ Handle general office and administrative tasks; assist other members of the department; provide backup for co-workers

+ Order and maintain and office supplies

+ Track department budget expenses including processing invoices, monthly reconciliation, maintaining invoice log, and follow-up

+ Maintain and update team org chart and distribution lists

+ Maintain WAVE collaboration community ensuring team presentations, org charts and event calendar are updated and current

+ Manage special projects as designated, specifically, dealing with administrative and coordination issues

+ Maintain a high degree of confidentiality and discretion in regards to all matters, data and documents

+ Additional duties and projects as assigned


Basic Qualifications

+ Associate’s degree

+ Minimum 2 years of prior administrative experience, including demonstrated proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

+ Ability to perform department business while maintaining strict confidentiality and professionalism

+ Strong interpersonal and communication skills, including a professional phone manner and in-person presenceEligibility Requirements

+ Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered

+ Must be willing to work in New York, NY

+ Must have unrestricted work authorization to work in the United States

+ Must be 18 years or older

**Desired Characteristics**

Desired Characteristics

+ Ability to prioritize, manage multiple projects simultaneously, and follow-through on issues on a timely manner

+ Exceptional attention to detail

+ Demonstrated ability to be flexible in a rapidly changing business environment

+ Demonstrated initiative, decision-making and judgment necessary to determine action or approach in non-routine assignments and projects

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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Executive Assistant, Recruitment and Internship Programs

New York, NY

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New York, NY

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