1 day old
2017-12-122018-01-10

Executive Assistant

Universal City, CA
  • Job Code
    37849BR
Company NBC Universal

Job Title Executive Assistant

Jobid 23768-390700

Location: Universal City, CA, 91608, USA

Description **Job Number** 37849BR

**Job Title** Executive Assistant

**Business Segment** Film

**Sub-Business** Film Finance

**Posting Category** Administrative Support

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

**Country** United States

**State** California

**City** Universal City

**Responsibilities**

**Role Summary:**

The Executive Assistant is responsible for administrative support to the Sr. Vice President.

**Essential Responsibilities:**

Administrative support to Sr. Vice President, which include the following:



+ Manage calendars, including coordinating and facilitating the scheduling of meetings and conference calls

+ Schedule and coordinate travel, process monthly T&E

+ Draft, edit, proofread and distribute memos, letters, presentations and reports using Word, Excel and PowerPoint

+ Track status of Audits once reports are received, which includes scheduling audit meetings with Talent Business Representatives and Attorneys, tracking settlement payments, preparing and sending out cover letter and settlement payments once issued, notifying Sr. Vice President, Director of Audits, and Director managing reserves that payment has been issued

+ Maintain audit files from Intent to Audit notices to audit completion/close

+ Submit files/boxes to Central Files and request pick-up and delivery

+ Maintain Files

+ Covering Phones

+ Open and Date Stamp Mail

+ Special projects as needed

+ Assist in managing overall departmental budget

+ Coordinate new employee onboarding (phones/computers/badges/parking)

+ Arrange employee moves

+ Manage schedule and associated maintenance of Board Room (main conference room)

+ Tracking of departmental vacation/personal/sick days

+ Distribute relevant company/building notices

+ Coordinate departmental events

+ Responsible for maintaining various departmental schedules (Organization chart, Telephone list, Floor plan, Call box)

+ Purchase and process payments for office supplies, computers, office equipment, etc…

**Qualifications/Requirements**

Basic Qualifications:



+ Microsoft Office Word, Excel, PowerPointEligibility Requirements:

+ Interested candidates must submit a resume/CV online to be considered

+ Must have unrestricted work authorization to work in the United States

+ Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

**Desired Characteristics**

+ SAP

+ SNAP

+ Concur

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Click Here to view the NBCUniversal Candidate Privacy Statement.



The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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Executive Assistant

NBC
Universal City, CA

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NBC
Universal City, CA

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