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HR Coordinator - 12 month FTC


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Job Details

Company NBC Universal

Job Title HR Coordinator - 12 month FTC

Jobid 23768-379842

Location: London, GBR

Description **Job Number** 35777BR

**Job Title** HR Coordinator - 12 month FTC

**Business Segment** Filmed Entertainment Group

**Sub-Business** International Film HQ

**Posting Category** Human Resources

**About Us** For almost a century, Universal has been known for its diverse slate of films, including classics such as Jaws, the Jurassic Park series, Mamma Mia, Fast and Furious and Bourne. UPI owns and operates direct theatrical marketing and distribution of feature films in many locations around the globe including Austria, Australia, France, Germany, Italy, Korea, Mexico, Netherlands, Russia, Spain, Switzerland and UK & Eire. In other territories UPI market and distribute movies through its JV offices, as well as in select territories, licensees who are contracted to distribute on UPI's behalf. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

**Career Level** Experienced

**Country** United Kingdom

**State/Province** - -

**City** London


The HR Coordinator is responsible for performing a broad range of HR and administrative support for the International Film businesses (Universal Pictures International and Universal Pictures Home Entertainment). This position is responsible for interfacing & problem solving with a number of central functions (including Benefits, Payroll and Centres of Expertise) and a small team of HR business partners.


Client Services

• Provide support on external queries from clients including, but not limited to benefits, payroll, holiday, mortgage, employee reference requests or redirect clients to appropriate contacts

• Support employees to self-serve using appropriate HR systems

• Maintenance of the Brand Development App (ensure roles/photos are uploaded/push notifications for new International employees)

• Deliver high client service by offering solutions & effectively problem solving questions or concerns

• Act as the primary liaison between several HR departments including Payroll & Benefits, in order to manage & resolve day to day employee issues

Recruiting, Staffing and Onboarding

• Assist with recruitment activity, including posting roles, CV reviews & liaising with line managers

• Conducting interviews with line managers

• Manage all onboarding activities (including background checks, creating employee files & SAP records, preparation of offer materials)

• For CP clients - meet and greet new employees on their first day of employment in London and assist with induction.

• Prepare contracts & amendments letters for both new & existing staff

• Assist in new hire inductions & collection of documentation

• Track & and capture all visa & passport documentation

• Support with the coordination of a number of training initiatives

HR Processes

• Process workflows & paperwork for all employee data changes within the employee life cycle such as promotions and leavers

• Provide support with note-taking for any Employee Relations issues as required

• Coordinate all final payroll payments for Company leavers

• Maintain and update employee database (SAP) and any other HR systems as required

• Maintain and update all employee email distribution lists, as well as staff contact lists

• Assist in program rollouts (i.e. performance review process, salary planning, benefits open enrolment, etc.)

• Administration of employee benefit selections

• Ensure that all employee benefits applications are processed in timely manner, e.g. Medical benefit, Childcare Vouchers, Cycle to Work scheme

• Provide all pay-impacting employment changes, data on new joiners and leavers to benefits administrator

• Maintain clear and accurate employee records

• Use appropriate systems to provide accurate reports and data to HR business partners and business leaders

• Organise, conduct and maintain data on leavers and exit interviews

• Check and process HR invoices

• Supporting HR team with T&E

Reporting and Administrative

• Run/generate monthly and ad hoc employee data reports in the system on an as needed basis

• Provide administrative HR support as required, including preparing presentations, updating org charts & sending employee communications

• Assist with change management initiatives as they relate to client group

• Organise and maintain the filing system for current staff and leavers (electronic & hardcopy)

• Maintain and update organization charts

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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