20 hours

Personal Assistant

  • Job Code
Company NBC Universal

Job Title Personal Assistant

Jobid 23768-390528

Location: London, GBR

Description **Job Number** 37820BR

**Job Title** Personal Assistant

**Business Segment** Film

**Sub-Business** International UPHE

**Posting Category** Administrative Support

**About Us** NBCUniversal is one of the world’s leading media and entertainment companies in the development, production and marketing of entertainment, news and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group and world renowned theme parks. NBCUniversal is wholly owned by Comcast Corporation.

UPHE Content Group is an independent mini-studio within the infrastructure of Universal Pictures Home Entertainment and distribution footprint of NBCUniversal. With offices around the world and central headquarters in London, the UPHE Content Group discovers, acquires and produces a diverse range of quality content across a multitude of genres (film, stand-up comedy, TV drama/sitcoms, music, sports, documentary, family entertainment, events & special interest) for global distribution. It’s multiplatform sales & distribution footprint includes theatrical, physical, digital (SVOD & Transactional), TV (Free & Pay) as well as consumer products. The business uniquely focuses on managing talents, partnerships, brands and titles across all rights and across their full lifecycle. It is a business rooted in Artists and repertoire (A&R) culture, driven by relationships, innovation and ambitious growth plans.

**Country** United Kingdom

**State** - -

**City** London


This role provides proactive administration support to the SVP International, Acquisitions & Production, Programming Director & Senior Commercial Officer enabling them to efficiently and effectively carry out their roles. Key tasks include, but are not limited to, the following activities;

Diary/ travel management

- Complex diary management: ensure all diaries are managed efficiently and effectively, scheduling meetings, and liaising with other PAs and senior managers

- Organising travel plans: booking all aspects of trips, providing itineraries and suggesting efficient ways of travelling/ planning meetings

- Acting as first point of contact – hosting visitors, liaising with members of the Senior Management Team, etc

- Ensure that all travel expenses are submitted and processed in NBCUniversal T&L system timely and accurately

Team Meetings/ Conference/ Event Management

- Thinking ahead and planning meeting requirements –ensuring agendas / rooms / IT (including conference calls and teleconference, Skype, Facetime) etc set up

- Co-ordinating and booking meetings/ away days/ lunches/ conferences for internal and external meetings, as required

- Arrange conference meetings which involves choosing venues, co-ordinating timings and all relevant requirements associated

- Manage and oversee the Screening Room diary for the Programming team.

General PA duties

- Proactively manage all administrative tasks, such as filing, organising gifts, typing, minute taking for team meetings and filling in compliance logs

- Ordering FOC product for licensors

- Responsibility for the payments process - liaising between licensors and the business

- Build strong relationships with other PAs in UPHE/ International OpCos

- Produce great PowerPoint presentations as required

- Completing expenses, raise POs, etc in line with company requirements

- Answering and screening incoming calls

- Liaising with other internal departments, as required

- Provide general team admin support as required – e.g. plotting team holiday

- Updating and managing document databases as required

- Set up new starters through myTechnology and liaise with IT for all equipment needs.

- Working with Events & Communications manager to assist with Internal and External Events e.g. Staff Forum



• Solid experience working at Personal Assistant level. Ideally experience working in an International environment

• Skilled super-user of Microsoft office, Outlook, Word, Excel, and PowerPoint

• Strong interpersonal skills, able to work with people at all levels in the organisation

• Able to manage under pressure and conflicting demands as well as prioritise tasks from several managers

• Can-do attitude, positive, honest, reliable and energising.

• Be available and approachable

• Able to plan work on his/her own initiative and to tights deadlines

• Proactive attitude, be on top of the work and team priorities to anticipate line managers’ needs

• Excellent project management skills

• Excellent verbal and written communication

• Strong numerical skills

• Excellent attention to detail

• Self-starter

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Click Here to view the NBCUniversal Candidate Privacy Statement.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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