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Process Manager and Personal Assistant


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Job Details

Company NBC Universal

Job Title Process Manager and Personal Assistant

Jobid 23768-377932

Location: London, GBR

Description **Job Number** 35432BR

**Job Title** Process Manager and Personal Assistant

**Business Segment** Global Distribution and International

**Sub-Business** International Studios

**Posting Category** Administrative Support

**About Us** NBCUniversal International Studios is headed by Michael Edelstein, President, and headquartered in London. The division’s mandate is to identify and collaborate with cutting edge creative talent around the world to produce high-quality scripted and unscripted drama, comedy, entertainment and factual entertainment programmes.

International Studios has significantly expanded its stable of production companies via acquisition and strategic partnerships, and works with a range of leading and award-winning producers and production companies to develop programmes that appeal to local and global audiences.

International Studios’ UK-based production companies include: Carnival, maker of The Last Kingdom for BBC2 and creator of the Emmy and Golden Globe award-winning drama sensation Downton Abbey, one of the UK’s biggest TV exports of all time; Monkey Kingdom, which specialises in entertainment programmes and produces the hit UK reality series Made in Chelsea; Chocolate Media, a factual/entertainment production company; Lucky Giant, a comedy label and maker of the forthcoming series Quacks for the BBC; and Working Title Television, a joint venture with Working Title Films’ Tim Bevan and Eric Fellner, producer of shows such as London Spy for the BBC and You, Me and the Apocalypse for Sky.

International Studios announced the founding of Heyday Television in 2015, a joint venture with award winning film producer David Heyman (Harry Potter, Gravity, Paddington) which is intended to produce premium, long-form scripted programming for both UK and US markets.

International Studios has a first look deal with Hardy Son & Baker (led by Tom Hardy, an international film actor, and his producing partner, Dean Baker) and owns Tellycopter, a research and development resource that sits alongside its production companies.

Outside the UK, NBCUniversal International Studios owns Australia-based Matchbox Pictures, producers of critically-acclaimed drama series The Slap, and co-owns LARK Productions in Canada, producer of long-running procedural Motive and Real Housewives of Vancouver.

International Studios also operates NBCUniversal Formats – a global format sales team which represents the international rights to a broad slate of programming, including reality, lifestyle, entertainment and scripted shows produced by NBC, Bravo, E!, Oxygen, Style, Syfy, G4, Carnival, Chocolate, LARK, Lucky Giant, Matchbox, and Monkey Kingdom. NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

**Career Level** Experienced

**Country** United Kingdom

**State/Province** - -

**City** London


To provide project and process management support across the International Studios business and direct day to day administration and support to the Senior Legal and Commercial Officer.


Process Management

• Provide project management and support across the Studios business including the integration of new ideas & processes

• Assist the Senior Legal and Commercial Officer in change management projects as well as process improvements to drive efficiency and growth

• Facilitate business reviews, data collection and management as part of the development, implementation and execution of IT-based business solutions

• Facilitate new business reports and dashboards to generate insights and inform business decisions

• Document preparation including presentations, word documents and spreadsheets.

• Act as the focal point for systems and processes and provide an effective hub of communication for senior executives, business affairs and finance and other stakeholders

• Ensure completeness and integrity of information collected as part of the design, implementation and management of Studios systems

• Establish measurements and targets to improve process effectiveness and efficiency

• Responsible for evaluating the performance of processes

• Build strong relationships with key contacts across the business.

Personal Assistant

• Active diary management including coordinating internal, external meetings and conference calls ensuring the Senior Legal and Commercial Officer is available for arranged meetings and advised of any changes to their schedule in advance.

• Act as the point of contact for all external matters including call screening and meeting requests for the Senior Legal and Commercial Officer

• Coordinate travel arrangements and bookings including creating and managing detailed itineraries and document preparation.

• Prepare and process expense reports ensuring timely repayment of corporate credit cards.

• Track documentation for approval by the Senior Legal and Commercial Officer ensuring a constant and smooth communication flow.

• Support the starter process for freelance and permanent staff in the UK, including on-boarding and induction for new joiners.

• Receive and welcome visitors ensuring that prior to meeting all logistics are in place (room booking, set up and refreshments) and required documents are prepared in advance where required.

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.

Skills and Experience:

• Prior working knowledge of the media industry in particular television

• Ability to perform thorough research independently

• Strong interpersonal skills with experience of building relationships at all levels in a matrix business environment

• Proven experience of project management, systems and processes and business partnership with multiple key stakeholders

• Solid demonstrated experience as a Personal Assistant with excellent administrative skills (ideally for a legal executive)

• Proactive attitude, be on top of work and team priorities to anticipate needs.

• Exceptional organisational skills, with proven experience in project and process management.

• A knowledgeable team player who is willing to act as an information hub for the Studios business.

• Efficient at managing conflicting demands and prioritising tasks from a number of managers.

• Strong sense of initiative and an autonomous approach to own projects.

• Able to manage pressure and adapt to changing priorities.

• Attention to detail and the ability to deal with sensitive and confidential information in a discreet manner.

• Able to plan work on his/her own initiative and to tight deadlines.

• Solid project management and organisational skills.

• Excellent verbal and written communication.

• Strong numerical skills.

• Excellent knowledge of Microsoft office, Outlook, Word, Excel, and PowerPoint.

• A can do attitude, positive, honest, reliable and energizing.

All applicants must be able to provide documentation to prove they are able to work in the United Kingdom.

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation. Clickto view the NBCUniversal Candidate Privacy Statement.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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