2 days old

Team Assistant

  • Job Code
Company NBC Universal

Job Title Team Assistant

Jobid 23768-398570

Location: London, GBR

Description **Job Number** 38932BR

**Job Title** Team Assistant

**Business Segment** Global Distribution and International

**Sub-Business** International TVD

**Posting Category** Administrative Support

**About Us** NBCUniversal is a leader in providing entertainment programming to the US and international marketplaces. The International Television Distribution division is responsible for the international distribution of NBCUniversal product to all forms of linear and digital media. This includes distribution of current and library theatrical movies, direct-to-video movies, documentaries and specials, plus all forms of television product – scripted TV series, non-scripted TV series, mini-series, animation and TV movies.

**Country** United Kingdom

**State** - -

**City** London



Key Duties and Responsibilities


• Active diary management including coordinating internal, external meetings and conference calls ensuring both VP Sports Distribution & Bus Development and VP Acquired Products Distribution are available for arranged meetings and advised of any changes to their schedule in advance

• First point of contact for all external matters including call screening, processing mail/post, meeting requests

• Coordination of travel arrangements and bookings including creating and managing detailed itineraries contact sheet and document preparation – appropriate knowledge of travelling requirements, standards and schedules

• Manage and update contact databases (any other systems required).

• Preparation and processing of expense reports ensuring timely repayment of corporate credit cards

• Receive and welcome visitors ensuring that prior to meeting all logistics are in place (room booking, set up and refreshments) and required documents are prepared in advance where required

VP Sports Distribution & Bus Development and VP Acquired Products Distribution

• Ensure the VPs are reachable at all times

• At all times present the VPs in the best way possible

• Take a proactive interest in the business and support the VPs with tracking progress and follow-up of key initiatives

• Assist the VPs in tracking work by following up with relevant colleagues and team members to ensure it is completed and submitted for approval within agreed timeframe

• Track, print and compile reports that require review/approval ensuring sufficient time is built into VPs diaries

• Day to day filing management ensuring all documentation is filed accordingly and easily accessible as and when required

• Assist both VPs on travel, entertainment, gifting policy and standards

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the Company.

Skills and Experience:

• High standards of deliverables (i.e. presentations agendas, quality of files, office in good order)

• Solid demonstrated experience as a Personal Assistant with excellent Administrative skills

• Excellent organisational skills, with proven experience in arranging business events

• Ability to manage pressure and conflicting demands as well as prioritising tasks from a number of Managers

• A can do attitude, positive, honest, reliable and energising

• Be available and approachable

• Able to plan work on his/her own initiative and to tight deadlines

• Proactive attitude, be on top of work and team priorities to anticipate needs

• Excellent verbal and written communication

• Attention to detail and the ability to deal with sensitive and confidential information in a discreet manner

• Strong sense of initiative and a proactive style

All applicants must be able to provide documentation to prove they are able to work in the United Kingdom.


NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

The NBC Owned Television Stations create and distribute engaging content that connects with a valuable audience in 10 major markets across the country. Our content platforms include: NBC Stations broadcast and COZI TV, station websites, digital out-of home, and mobile.  Through our local news operations, our lifestyle production arm LX.TV, and our local sales marketing and production teams, NBC creates content that connects communities with the people, events, and issues they care about most.

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